See before you buy

Look inside the AI Safe-Use Pack for Local Authorities & Public Sector

A real editable extract, the data rules and documents rewritten for local authorities and public bodies, and the full list of what you get. No mystery purchase.

or the general pack from £49

Introductory launch price — rising to £249

One-off payment · instant download · editable Word & Excel · UK VAT added at checkout

A real, editable extract

The opening of the policy at the heart of this edition. Genuine, editable content: every {{field}} is yours to complete, and the guidance notes delete cleanly before you publish.

Sample extract

AI Acceptable Use Policy (Local Authorities & Public Sector edition)

How to use this template. Replace every {{placeholder}} with your organisation's details. The Customisation notes explain choices and can be deleted before you publish.
Policy owner{{Name / role, e.g. Operations Director}}
Approved by{{Name / board / senior management}}
Applies toAll officers, staff and contractors acting for {{Council / Authority Name}}

1. Purpose

{{Council / Authority Name}} ("the council", "we") recognises that artificial intelligence (AI) tools can improve service delivery, administration and decision-making. This policy sets out how AI tools may and may not be used, so that we capture those benefits without creating unacceptable risk to residents, service users, public accountability, staff, or our legal obligations.

This policy exists to help people use AI confidently and safely. It is not here to ban it.

2. Scope

"AI tools" means any system that generates, analyses, classifies, predicts or transforms content using machine learning or large language models. It applies however the tool is reached: a website, a desktop or mobile app, a browser extension or plug-in, a model running locally on a device, an assistant built into an operating system, or a direct API connection.

The rules, in your sector's terms

From the Data Classification Guide (Local Authorities & Public Sector). The examples are written for local authorities and public bodies, not pasted from a generic template, so staff know in seconds what is safe to put into a tool.

Before anyone puts anything into an AI tool, they should know what kind of data it is. These examples are written for local authorities and public bodies.

  • Public

    Examples: Published reports and minutes, public web content, open data.

    Rule: Fine in approved tools.

  • Internal

    Examples: Draft communications, general templates, non-sensitive notes.

    Rule: Fine in approved tools that do not train on your inputs.

  • Confidential

    Examples: Procurement information, security-sensitive material, pre-decision or exempt information, legal advice.

    Rule: Only in tools approved for confidential data. Never free or personal tools.

  • Citizen personal data

    Examples: Names and addresses, council-tax and benefits data, case records, planning applications.

    Rule: Only in tools approved for personal data, with a DPA. Never open or consumer AI.

  • Special category, safeguarding and law-enforcement data

    Examples: Social-care and health information, child-protection records, criminal-offence and enforcement data.

    Rule: Never in AI tools. Secure case-management and information-governance systems only.

Written for local authorities and public bodies

The core documents rewritten for your sector, one of them the flagship.

AI Acceptable Use Policy (public-sector edition)

The full policy, with citizen data, automated decisions and transparency built in.

AI, Automated Decisions and Public Accountability

Flagship

Article 22 decision-making, the Public Sector Equality Duty, algorithmic transparency, FOI and explainability.

Sector Compliance Briefing

UK GDPR (public task), the ICO, FOI/EIR, the Algorithmic Transparency Recording Standard, the government’s generative-AI framework, procurement and records management.

Data Classification Guide

Public-sector examples: citizen and case records, social care, safeguarding and enforcement data.

AI Risk Register

An editable, scored spreadsheet pre-loaded with real public-sector scenarios, including automated-decision and PSED risks.

Approved Tools Shortlist

What to check for line-of-business systems, decision-support, resident-facing and document tools, plus a default-on AI audit.

DPIA Starter Template

A comprehensive data protection impact assessment, with a worked example for an AI triage/prioritisation tool and the public-sector triggers that apply.

Everything you get

15 deliverables in one download: the documents rewritten for local authorities and public bodies, plus the shared core toolkit. Editable Word and Excel, with polished PDFs.

Document Tailoring Format
AI Acceptable Use Policy Sector-specific PDF + Word
AI, Automated Decisions and Public Accountability Sector-specific PDF + Word
Sector Compliance Briefing Sector-specific PDF + Word
Data Classification Guide Sector-specific PDF + Word
AI Risk Register Sector-specific Excel
Approved Tools Shortlist Sector-specific Excel
DPIA Starter Template Sector-specific PDF + Word
Approved Tools Matrix Core toolkit Excel
Prompting & Verification Guide Core toolkit PDF + Word
AI Vendor Assessment Checklist Core toolkit PDF + Word
AI Incident Response Plan Core toolkit PDF + Word
AI Disclosure & Privacy Clauses Core toolkit PDF + Word
Employee One-Page Guide Core toolkit PDF + Word
AI Literacy Tracker Core toolkit Excel
Verification Tiers visual Core toolkit PDF

What this edition does that a generic policy never will

Ready when you are

£149 one-off, instant download, editable files, no consultants and no retainer.

Introductory launch price — rising to £249

see the full Local Authorities & Public Sector page

This pack is provided for general information and is not legal advice. You are responsible for adapting it to your circumstances.