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Look inside the AI Safe-Use Pack for Recruitment Agencies

A real editable extract, the data rules and documents rewritten for recruitment agencies, and the full list of what you get. No mystery purchase.

or the general pack from £49

Introductory launch price — rising to £249

One-off payment · instant download · editable Word & Excel · UK VAT added at checkout

A real, editable extract

The opening of the policy at the heart of this edition. Genuine, editable content: every {{field}} is yours to complete, and the guidance notes delete cleanly before you publish.

Sample extract

AI Acceptable Use Policy (Recruitment Agencies edition)

How to use this template. Replace every {{placeholder}} with your organisation's details. The Customisation notes explain choices and can be deleted before you publish.
Policy owner{{Name / role, e.g. Operations Director}}
Approved by{{Name / board / senior management}}
Applies toAll consultants, staff and contractors acting for {{Agency Name}}

1. Purpose

{{Agency Name}} ("the agency", "we") recognises that artificial intelligence (AI) tools can improve sourcing, screening and communications. This policy sets out how AI tools may and may not be used, so that we capture those benefits without creating unacceptable risk to candidates, fairness, client confidentiality, or our legal and regulatory obligations.

This policy exists to help people use AI confidently and safely. It is not here to ban it.

2. Scope

"AI tools" means any system that generates, analyses, classifies, predicts or transforms content using machine learning or large language models. It applies however the tool is reached: a website, a desktop or mobile app, a browser extension or plug-in, a model running locally on a device, an assistant built into an operating system, or a direct API connection.

The rules, in your sector's terms

From the Data Classification Guide (Recruitment Agencies). The examples are written for recruitment agencies, not pasted from a generic template, so staff know in seconds what is safe to put into a tool.

Before anyone puts anything into an AI tool, they should know what kind of data it is. These examples are written for recruitment agencies.

  • Public

    Examples: Published job adverts, public marketing, public salary guides.

    Rule: Fine in approved tools.

  • Internal

    Examples: Draft adverts, outreach templates, general process notes.

    Rule: Fine in approved tools that do not train on your inputs.

  • Confidential

    Examples: Client hiring plans and briefs, fee and margin data, terms of business.

    Rule: Only in tools approved for confidential data. Never free or personal tools.

  • Candidate personal data

    Examples: Names, CVs, work history, interview notes, references, right-to-work documents.

    Rule: Only in tools approved for personal data, with a DPA. Never open or consumer AI.

  • Special category and criminal-offence data

    Examples: Health and disability, ethnicity, religion; DBS results and other criminal-record data.

    Rule: Never in AI tools unless the use case is specifically assessed and approved.

Written for recruitment agencies

The core documents rewritten for your sector, one of them the flagship.

AI Acceptable Use Policy (recruitment edition)

The full policy, with candidate data, hiring decisions, fairness and client confidentiality built in.

AI in Hiring Decisions and Fairness

Flagship

Automated-decision rules (Article 22), the human-decision bright line, Equality Act bias and neurodiversity safeguards, adverse-impact monitoring, and candidate transparency.

Sector Compliance Briefing

ICO and UK GDPR, the Equality Act and EHRC, agency conduct rules, right-to-work, and the EU AI Act high-risk classification for EU-facing work.

Data Classification Guide

Recruitment examples: candidate records, right-to-work documents and DBS data.

AI Risk Register

An editable, scored spreadsheet pre-loaded with real recruitment scenarios, including auto-rejection and screening-bias risks.

Approved Tools Shortlist

What to check for ATS, CV-screening, sourcing and video-interview tools, plus a default-on AI audit.

DPIA Starter Template

A comprehensive data protection impact assessment, with a worked example for an AI CV-screening tool and the Article 22 triggers that apply to you.

Everything you get

15 deliverables in one download: the documents rewritten for recruitment agencies, plus the shared core toolkit. Editable Word and Excel, with polished PDFs.

Document Tailoring Format
AI Acceptable Use Policy Sector-specific PDF + Word
AI in Hiring Decisions and Fairness Sector-specific PDF + Word
Sector Compliance Briefing Sector-specific PDF + Word
Data Classification Guide Sector-specific PDF + Word
AI Risk Register Sector-specific Excel
Approved Tools Shortlist Sector-specific Excel
DPIA Starter Template Sector-specific PDF + Word
Approved Tools Matrix Core toolkit Excel
Prompting & Verification Guide Core toolkit PDF + Word
AI Vendor Assessment Checklist Core toolkit PDF + Word
AI Incident Response Plan Core toolkit PDF + Word
AI Disclosure & Privacy Clauses Core toolkit PDF + Word
Employee One-Page Guide Core toolkit PDF + Word
AI Literacy Tracker Core toolkit Excel
Verification Tiers visual Core toolkit PDF

What this edition does that a generic policy never will

Ready when you are

£149 one-off, instant download, editable files, no consultants and no retainer.

Introductory launch price — rising to £249

see the full Recruitment Agencies page

This pack is provided for general information and is not legal advice. You are responsible for adapting it to your circumstances.