See before you buy

Look inside the AI Safe-Use Pack for Schools & Colleges

A real editable extract, the data rules and documents rewritten for schools and colleges, and the full list of what you get. No mystery purchase.

or the general pack from £49

Introductory launch price — rising to £249

One-off payment · instant download · editable Word & Excel · UK VAT added at checkout

A real, editable extract

The opening of the policy at the heart of this edition. Genuine, editable content: every {{field}} is yours to complete, and the guidance notes delete cleanly before you publish.

Sample extract

AI Acceptable Use Policy (Schools & Colleges edition)

How to use this template. Replace every {{placeholder}} with your organisation's details. The Customisation notes explain choices and can be deleted before you publish.

Policy owner	{{Name / role, e.g. Operations Director}}
Approved by	{{Name / board / senior management}}
Applies to	All staff, contractors and third parties acting for {{School / Trust Name}}

1. Purpose

{{School / Trust Name}} ("the school", "we") recognises that artificial intelligence (AI) tools can improve teaching, planning and administration. This policy sets out how AI tools may and may not be used, so that we capture those benefits without creating unacceptable risk to pupils, staff, safeguarding information, assessment integrity, or our legal and regulatory obligations.

This policy exists to help people use AI confidently and safely. It is not here to ban it.

2. Scope

"AI tools" means any system that generates, analyses, classifies, predicts or transforms content using machine learning or large language models. It applies however the tool is reached: a website, a desktop or mobile app, a browser extension or plug-in, a model running locally on a device, an assistant built into an operating system, or a direct API connection.

The rules, in your sector's terms

From the Data Classification Guide (Schools & Colleges). The examples are written for schools and colleges, not pasted from a generic template, so staff know in seconds what is safe to put into a tool.

Before anyone puts anything into an AI tool, they should know what kind of data it is. These examples are written for schools.

Public

Examples: Prospectus, public web pages, newsletters.

Rule: Fine in approved tools.
Internal

Examples: Draft resources, lesson plans, non-sensitive notes.

Rule: Fine in approved tools that do not train on your inputs.
Confidential

Examples: HR and finance, governor and trust papers, exam material and mark schemes.

Rule: Only in tools approved for confidential data. Never free or personal tools.
Pupil personal data

Examples: Names, attendance, attainment, behaviour and MIS records.

Rule: Only in tools approved for personal data, with a DPA. Never open or consumer AI.
SEND, special category and safeguarding

Examples: Health and EHCP records, safeguarding logs such as CPOMS or MyConcern.

Rule: Never in AI tools. Secure MIS and safeguarding systems only.

Written for schools and colleges

The core documents rewritten for your sector, one of them the flagship.

AI Acceptable Use Policy (schools edition)

The full staff policy, with pupil data, safeguarding, assessment and online safety built in.

AI in Teaching, Assessment and Pupil Safety

Flagship

JCQ assessment integrity and pupil declarations, the marking bright line for staff, and pupil online safety, filtering and the Prevent duty.

Sector Compliance Briefing

KCSIE, the DfE’s generative-AI and filtering/monitoring expectations, the ICO Age Appropriate Design Code, Ofsted, exam boards and trust governance.

Data Classification Guide

School examples: pupil records and MIS data, SEND and EHCPs, safeguarding logs, exam material.

AI Risk Register

An editable, scored spreadsheet pre-loaded with real school scenarios, including malpractice, filtering-bypass and deepfake risks.

Approved Tools Shortlist

What to check for your MIS, teaching, marking and pupil-facing tools, plus a default-on AI audit.

DPIA Starter Template

A comprehensive data protection impact assessment, with a worked example for an AI tool that processes pupil work and the children’s-data triggers that apply.

Everything you get

15 deliverables in one download: the documents rewritten for schools and colleges, plus the shared core toolkit. Editable Word and Excel, with polished PDFs.

Document	Tailoring	Format
AI Acceptable Use Policy	Sector-specific	PDF + Word
AI in Teaching, Assessment and Pupil Safety	Sector-specific	PDF + Word
Sector Compliance Briefing	Sector-specific	PDF + Word
Data Classification Guide	Sector-specific	PDF + Word
AI Risk Register	Sector-specific	Excel
Approved Tools Shortlist	Sector-specific	Excel
DPIA Starter Template	Sector-specific	PDF + Word
Approved Tools Matrix	Core toolkit	Excel
Prompting & Verification Guide	Core toolkit	PDF + Word
AI Vendor Assessment Checklist	Core toolkit	PDF + Word
AI Incident Response Plan	Core toolkit	PDF + Word
AI Disclosure & Privacy Clauses	Core toolkit	PDF + Word
Employee One-Page Guide	Core toolkit	PDF + Word
AI Literacy Tracker	Core toolkit	Excel
Verification Tiers visual	Core toolkit	PDF

What this edition does that a generic policy never will

✓ Written to the framework that actually governs schools: KCSIE, the DfE, the ICO Children’s Code, Ofsted and JCQ.
✓ Handles the three things that catch schools out: children’s data, assessment integrity, and pupil online safety with filtering and monitoring.
✓ The risk register and tools shortlist are working spreadsheets built from real school scenarios, not screenshots.

Ready when you are

£149 one-off, instant download, editable files, no consultants and no retainer.

Introductory launch price — rising to £249

see the full Schools & Colleges page

This pack is provided for general information and is not legal advice. You are responsible for adapting it to your circumstances.