See before you buy

Look inside the AI Safe-Use Pack for Training Providers

A real editable extract, the data rules and documents rewritten for training providers, and the full list of what you get. No mystery purchase.

or the general pack from £49

Introductory launch price — rising to £249

One-off payment · instant download · editable Word & Excel · UK VAT added at checkout

A real, editable extract

The opening of the policy at the heart of this edition. Genuine, editable content: every {{field}} is yours to complete, and the guidance notes delete cleanly before you publish.

Sample extract

AI Acceptable Use Policy (Training Providers edition)

How to use this template. Replace every {{placeholder}} with your organisation's details. The Customisation notes explain choices and can be deleted before you publish.

Policy owner	{{Name / role, e.g. Operations Director}}
Approved by	{{Name / board / senior management}}
Applies to	All staff, tutors, assessors and contractors acting for {{Provider Name}}

1. Purpose

{{Provider Name}} ("the provider", "we") recognises that artificial intelligence (AI) tools can improve teaching, assessment and administration. This policy sets out how AI tools may and may not be used, so that we capture those benefits without creating unacceptable risk to learners, assessment integrity, funding compliance, or our legal and regulatory obligations.

This policy exists to help people use AI confidently and safely. It is not here to ban it.

2. Scope

"AI tools" means any system that generates, analyses, classifies, predicts or transforms content using machine learning or large language models. It applies however the tool is reached: a website, a desktop or mobile app, a browser extension or plug-in, a model running locally on a device, an assistant built into an operating system, or a direct API connection.

The rules, in your sector's terms

From the Data Classification Guide (Training Providers). The examples are written for training providers, not pasted from a generic template, so staff know in seconds what is safe to put into a tool.

Before anyone puts anything into an AI tool, they should know what kind of data it is. These examples are written for training providers.

Public

Examples: Prospectus, public course pages, published marketing.

Rule: Fine in approved tools.
Internal

Examples: Draft schemes of work, general resources, non-sensitive notes.

Rule: Fine in approved tools that do not train on your inputs.
Confidential

Examples: ILR and funding data, tender and contract material, employer agreements.

Rule: Only in tools approved for confidential data. Never free or personal tools.
Learner personal data

Examples: Names, assessment evidence and portfolios, progress and attendance, additional learning needs.

Rule: Only in tools approved for personal data, with a DPA. Never open or consumer AI.
Special category and safeguarding

Examples: Health records, EHCPs, safeguarding and welfare records, CPOMS or MyConcern logs.

Rule: Never in AI tools. Secure safeguarding and learner-management systems only.

Written for training providers

The core documents rewritten for your sector, one of them the flagship.

AI Acceptable Use Policy (training-providers edition)

The full policy, with learner data, assessment integrity, safeguarding and inspection built in.

AI in Assessment and Integrity

Flagship

The AO and EPA marking bright line, JCQ-aligned learner declarations, AI-detection cautions, and a structured professional-discussion process for suspected misuse.

Sector Compliance Briefing

ICO and DfE data protection, KCSIE safeguarding, Ofsted, the ESFA, and the evidence pack to have ready.

Data Classification Guide

Training-provider examples: ILR and funding data, assessment evidence, EHCPs and CPOMS/MyConcern records.

AI Risk Register

An editable, scored spreadsheet pre-loaded with real training-provider scenarios, including EPA and funding risks.

Approved Tools Shortlist

What to check for VLE, LMS, e-portfolio and assessment platforms, plus a default-on AI audit.

DPIA Starter Template

A comprehensive data protection impact assessment, with a worked example for an AI learner-data tool and the DfE/ICO triggers that apply to you.

Everything you get

15 deliverables in one download: the documents rewritten for training providers, plus the shared core toolkit. Editable Word and Excel, with polished PDFs.

Document	Tailoring	Format
AI Acceptable Use Policy	Sector-specific	PDF + Word
AI in Assessment and Integrity	Sector-specific	PDF + Word
Sector Compliance Briefing	Sector-specific	PDF + Word
Data Classification Guide	Sector-specific	PDF + Word
AI Risk Register	Sector-specific	Excel
Approved Tools Shortlist	Sector-specific	Excel
DPIA Starter Template	Sector-specific	PDF + Word
Approved Tools Matrix	Core toolkit	Excel
Prompting & Verification Guide	Core toolkit	PDF + Word
AI Vendor Assessment Checklist	Core toolkit	PDF + Word
AI Incident Response Plan	Core toolkit	PDF + Word
AI Disclosure & Privacy Clauses	Core toolkit	PDF + Word
Employee One-Page Guide	Core toolkit	PDF + Word
AI Literacy Tracker	Core toolkit	Excel
Verification Tiers visual	Core toolkit	PDF

What this edition does that a generic policy never will

✓ Written to the bodies that actually hold you to account: JCQ, Ofsted, the ESFA and your Awarding Organisations.
✓ Tackles the assessment-integrity bright line head on, not just a data-protection clause bolted onto a generic policy.
✓ The risk register and tools shortlist are working spreadsheets built from real provider scenarios, not screenshots.

Ready when you are

£149 one-off, instant download, editable files, no consultants and no retainer.

Introductory launch price — rising to £249

see the full Training Providers page

This pack is provided for general information and is not legal advice. You are responsible for adapting it to your circumstances.